Schedule of Services and Additional Charges

Schedule of Services and Additional Charges

Process Included in Quotation or Charge Applicable
By instructions from the Client to the Company
The initial creation of the payroll from adequate and timely information provided by the Client to the Company. Included
Ongoing processing of the payroll Included
Maintaining of employees permanent personal Information Included
Alterations to permanent payments to employees Included
Alterations to permanent deductions from employees Included
Alterations to pension deductions and contributions Included
Auto-enrolment joining of employees to your qualifying pension scheme Included See note 1 below
Benefits in kind where registered with HMRC & processed through the payroll Included See note 4 below
Instructions received from HMRC on behalf of the Client to the Company and subsequent derived calculations
Receiving and application of tax code and student loan notices from HMRC Included
Calculation of PAYE tax Included
Calculation of National Insurance Included
Calculation of student loan deductions Included
Calculations derived from instructions from the Client to the Company
Calculation of statutory absence payments Included
Calculation of attachment of earnings Included
Calculation of Employment Allowance Included
Calculation of Apprenticeship Levy Included
Calculation of amount due to HMRC in respect of the payroll Included
Supply of information from the Company to the Client
Payroll reports by email or 1st class post to the Client address Included
Payslips for employees by 1st class post to the Client address Included
Online payslips for employees instead of paper payslip Included See note 2 below
Posting of payslips to employees addresses Prevailing Royal Mail 1st or 2nd class postage plus 10p per payslip subject to a minimum of £5.00 service charge
P45s for leaving employees by email to the Client or 1st class post to the Client address. Included
P45s for leaving employees hosted via the online payslip portal. Included See note 2 below
Generic payroll data by email, if required Included
Generic pension data by email, if required Included
Supply of information from the Company to Third Parties
Submission of current period payroll data to HMRC Included
The payment of employees by BACS, if required Included
Transmission of current period pension data to pension companies via PensionSync, if required and available. Monthly or 4-weekly payrolls: 10% of processing fee with a minimum of £20 per pay run.   Weekly or 2-weekly payrolls: 10% of processing fee with a minimum of £10 per pay run.
Supply of information from the Company in respect of the Tax Year End Prepared DURING the Tax Year End Process
A paper P60 for every employee employed by the Client on 5th April of each year Monthly payroll, 1 additional processing fee   All other payroll frequencies – 80p per employee who has not left by the final payroll of the tax year subject to a minimum of £5.00
A P60 for every employee employed by the Client on 5th April of each year hosted via the online payslip portal, instead of paper P60 Included See note 3 below
Additional standard paper P60s. 50p per P60 subject to a minimum charge of £5.00
Security pressure seal P60s 50p per P60 subject to a minimum charge of £5.00
PDF additional P60s 25p per P60 subject to a minimum charge of £2.50
Individual zipped PDF P60s 25p per P60 subject to a minimum charge of £2.50, plus an additional £25 per set
The following services are available, or on an ad-hoc basis when requested by the Client
Late initial submission for payroll set-up (see T&Cs clause 11) An additional payroll processing fee
Late processing submission (see T&Cs clause 11) Either 25% or 40% of processing fee
Supplementary re-run fee (see T&Cs clause 11.v) £30.00
Late BACS release fee (see T&Cs clause 12.a.v) £30.00
Early processing for individual employees prior to main payroll From £30.00
Paper or PDF P60 – Requested AFTER the tax year end process £12.50 each
Bespoke report writing Quote supplied on request
HMRC Earlier Year Updates / Prior Year FPS From £100
Gender pay gap reporting and analysis £80.00
Bespoke requests not listed above Quote supplied on request
Complete Payroll Export. This pre-formatted .csv file has over 100 fields of employee information including name, address, date of birth, join date, leaving date and year to date tax and National Insurance values for all employees employed within the current tax year, including leavers. An additional payroll processing fee

For simplicity, a more inclusive processing fee has been developed, but earlier clients may have a processing fee which is lower with higher additional charges for certain items. Clients will join the latest pricing structure as appropriate.

1. Auto-Enrolment If we assess your workforce, we will automatically enrol or postpone as

necessary without additional fees but see charges for supplying data to third parties if requested.

2. Online Payslips & P45s If online payslips are charged separately the following fees will apply:

£3.00 + 20p per payslip uploaded.

For clients that terminate their contract with us but wish to extend access to the online payslip system for a period of 3, 6 or 12 months there is a charge of £3.00 plus 20p per employee for each month required charged in advance

3. Online P60s  

For most clients with online payslips the cost of online P60s will be included in the end of year fee. Where online payslips are charged separately there will be a charge of 25p per P60 uploaded, subject to a minimum charge of £2.50. It is not possible to have online P60s without also having online payslips.

4. Benefits in Kind Most benefits in kind will not have an additional charge but where cars are reported the fee will be £1.30 per pay period for 4-weekly or monthly payroll and 65p per pay period for weekly or 2-weekly payrolls. Payroll Options will supply values but will not complete the P11D(b) summary.

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