Payroll Options Privacy Statement

Last Updated: March 2018

Introduction

Your privacy is important to us. This privacy statement explains what personal data Payroll Options collects from you and how we use that data.

Payroll Options provides a payroll processing service.  Our interactions with you cover the following activities:

  • General enquiries and pre-sales
  • Provision of quotations for payroll services
  • Contractual provision of payroll services

For each of the above activities this statement describes the following:

  • Personal Data We Collect
  • How We Use Personal Data
  • Reasons We Share Personal Data
  • How long we retain your data
  • Use of Cookies & Similar Technologies

If you wish to complain about our privacy practices then in the first instance please call us on 01908 630777, or write to us: The Data Protection Officer, Payroll Options Ltd, Bridge House, Fenny Stratford, Milton Keynes MK2 2BL.  If you are not satisfied with our response then you can contact the Information Commissioners Office (https://ico.org.uk/concerns).

The remainder of this statement provides details of how we manage your data privacy in each of our activities.

 

Use of Cookies

Like almost every website available today we use cookies to enhance your online experience with us.  Below is a list of the cookies we employ and what they do.

Sonar

__ss

__ss_referrer

__ss_tk

PHPSESSID

Koitk

Sid-token

__ss – This cookie is a session cookie. It is used to handle the Sonar session and allow multiple site visits to be grouped in the same event in the life of the lead. The cookie expires after 30 hours.

__ss_referrer – This cookie captures the user’s referral location for use in Sonar. The cookie expires after 6 hours.

__ss_tk – This cookie is the unique tracking device. It allows browser visits to be tied to the lead with the same cookie regardless of session and referrer. This cookie expires after 25 years.

Sid & Sid-token help identify your activity across multiple sessions.

Google Analytics

_ga

These analytical cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here for an overview of privacy at Google.

Cloudflare network

__cfduid

Used by the content network, Cloudflare, to identify trusted web traffic.

Provided by LiveChat Inc

__lc.visitor_id

Enables live chat functionality where available

General Enquiries and pre-sales

Personal Data That We Collect

With your consent, we collect your contact details and communication preferences.

How We Use Personal Data

We use this data to keep in touch with you with respect to the services we offer and any promotions that may be relevant to you.  This will take the form of a periodic newsletter, occasional email or telephone call according to your contact preferences.  You may opt out of these communications at any time.

Reasons We Share Personal Data

We do not share your personal contact details nor communications preferences.

How long we retain your data

We retain your contact data with your consent which you may withdraw at any time.

Provision of Quotation for Payroll Services

Personal Data That We Collect

With your consent we collect your contact details, communication preferences and some details about your organisation.

How We Use Personal Data

We will use the data to provide you with a quotation for Payroll Options processing your payroll.

We may also use this data to keep in touch with you with respect to the services we offer and any promotions that may be relevant to you.  This will take the form of a periodic newsletter, occasional email or telephone call according to your contact preferences.  You may opt out of these communications at any time.

Reasons We Share Personal Data

We do not share your personal contact details nor communications preferences.

How long we retain your data

We retain your contact data with your consent which you may withdraw at any time.

Contractual Provision of Payroll Services

The Privacy Notice for contractual provision of payroll services is contained within our standard terms and conditions of contract.  These are available on request by clicking here to view our Terms and Conditions.